What is a Virtual Terminal? The Complete Guideline

If you’re running a business in the UK, you’ve probably heard the term virtual terminal floating around. But what exactly is it, and why should you care?

I’m here to break it down for you. There is no confusing jargon or techy mumbo-jumbo just the stuff you need to know to make your life easier. 

Whether you’re a small business owner, a freelancer, or managing a growing team, understanding virtual terminals can save you time, money, and a whole lot of headaches.

Let’s get into it.

What is a Virtual Terminal?

A virtual terminal is an online tool that lets you take payments without needing a physical card machine. Instead of swiping or tapping a card, you manually enter your customer’s card details (like the card number, expiry date, and security code) into a secure website or app.

Think of it as your digital cash register. It’s perfect for businesses that don’t have a physical store or take payments over the phone. And the best part? You can use it from anywhere your laptop, phone, or tablet.

How Does It Work?

Here’s the step-by-step in plain English:

1. Log In: Open your virtual terminal on a computer or phone.
2. Enter Card Details: Type in your customer’s card info (don’t worry—it’s super secure).
3. Hit Process: The system checks with the bank to make sure everything’s good.
4. You’ll get a confirmation if the payment goes through.

No fancy hardware, no complicated setup. Just a quick and easy way to take payments.

Why Should Your UK Business Use One?

Here’s why a virtual terminal might be the best thing for your business:

1. Flexibility: Take payments over the phone, by email, or even through the post.
2. No Extra Gear: You don’t need a card machine—just a device with internet.
3. Safe and Secure: Virtual terminals are built to protect your customer’s card details.
4. Grow with You: Whether you’re a one-person show or a big company, it works for you.

Who’s It For?

Virtual terminals aren’t just for one type of business. Here’s who can benefit:

• Tradespeople
• Online Sellers
• Subscription Services
• Remote Teams

How to Get a Virtual Terminal for Your Business

If you’re thinking, This sounds great, but how do I get one? Don’t worry, I’ve got you covered. Here’s how you can get started with a virtual terminal for your business:

Step 1. Choose a Provider: Look for a trusted payment solutions provider (like Paymentsave, hint hint).

Step 2. Sign Up: Visit the provider’s website and pick a plan that suits your business needs.

Step 3. Set Up Your Account: You’ll need to provide some basic business details (like your company name, address, and bank info).

Step 4. Get Access: Once approved, you’ll receive login details to access your virtual terminal.

Step 5. Start Taking Payments: Log in, enter your customer’s card details, and process payments in seconds.

Get Your Virtual Terminal Today with Paymentsave.

How to Accept Payments Through a Virtual Terminal

Alright, let’s get practical. If you’ve decided a virtual terminal is the right fit for your business, here’s exactly how you can start accepting payments:

Step 1: Choose a Provider

First things first, pick a payment solutions provider you can trust (like Paymentsave, for example). Look for one that offers competitive pricing, solid security, and 24/7 support.

Step 2: Sign Up and Set Up

• Head to the provider’s website and sign up for a virtual terminal plan.
• Provide your business details (name, address, bank info, etc.).
• Once approved, you’ll get login credentials to access your virtual terminal.

Step 3: Log In and Enter Payment Details

• Open the virtual terminal on your computer, tablet, or phone.
• Manually enter the customer’s card details (card number, expiry date, CVV, etc.).

Step 4: Process the Payment

• Hit the “Process” button.
• The system will check with the bank to authorize the payment.
• You’ll get instant confirmation if the payment is successful.

Step 5: Send a Receipt

• Once the payment is processed, you can email or print a receipt for your customer.

Virtual Terminal vs. Physical Terminal: What’s the Difference?

Here’s a simple chart to help you understand the key differences at a glance:

Best Virtual Terminal Provider in the UK

If you’re looking for the best virtual terminal provider in the UK, you want three things:

1. Affordable pricing (because who wants to overpay?).
2. Ease of use (no one has time for complicated tech).
3. Reliability (because payment failures are a nightmare).

And guess what? Paymentsave ticks all these boxes and more.

Why Paymentsave Stands Out

Here’s why Paymentsave is the go-to choice for UK businesses:

1. Affordable Plans:

No hidden fees. No sneaky charges. Just straightforward pricing that fits your budget.

1. Easy to Use:

Their virtual terminal is so simple that you’ll wonder why you didn’t switch sooner. No tech headaches—just log in and start taking payments.

1. Rock-Solid Security:

Your customer’s card details are safe and secure. Paymentsave is fully PCI DSS compliant, so you can process payments with confidence.

1. 24/7 Support:

Got a question at 2 a.m.? No problem. Their support team is always there to help.

1. Made for UK Businesses:

Based in the UK, Paymentsave understands the unique needs of local businesses. Whether you’re a freelancer, a small business, or a growing enterprise, they’ve got you covered.

Conclusion

So, there you have it a virtual terminal is your go-to tool for taking payments quickly, securely, and without the hassle of physical card machines. Whether you’re running a small business, managing a remote team, or taking payments over the phone, a virtual terminal gives you the flexibility and convenience you need to keep things running smoothly.

At Paymentsave, we’re here to make it even easier for you. With affordable pricing, top-notch security, and 24/7 support, we’ve got everything you need to start accepting payments like a pro.